EasyM8 terms of use

What these terms are about

These terms apply to the use of EasyM8 during the feedback beta. They are practical arrangements for a test phase, not full commercial terms. At the commercial launch, new terms will replace this beta version.

You can read how we handle your data in the privacy notice.

EasyM8 is a beta version

EasyM8 is still in development and is being tested by a small group of users. It has not yet been launched commercially. Features may change, disappear or temporarily not work.

Free during the beta

During the beta you pay nothing and we do not ask for payment details. There is no subscription and nothing is charged.

The fact that EasyM8 is free now does not mean that it will always stay free: later we want to introduce paid subscriptions. Because we have no payment details, nothing can be charged automatically either.

Availability

We do our best to keep EasyM8 easily accessible, but during the free feedback beta we do not guarantee uninterrupted or error-free availability. Maintenance and outages may occur, sometimes without notice. No service level agreement (SLA) applies.

Your account

You create an account with an email address that is yours. Keep your password secret: you are responsible for what happens with your account. If you think someone else has access, set a new password immediately through ‘Forgot password’ and let us know.

What you enter

Your company is responsible for the accuracy, the lawful use and the retention obligations of its own customer data, jobs, photos, markings, prices, quotes and other entered content.

What you record is held in the company you record it for and stays available there to the team, even if you leave the company or delete only your personal account. It only disappears when it is deleted, for example with the job or with the company.

During the beta, preferably start with made-up data: a sample customer, a made-up address and photos without recognisable people. If you want to try sending a quote, send it to your own email address.

Only enter personal data lawfully and only as far as necessary for your work.

Quotes to your customers

EasyM8 helps you make quotes, but the quote is yours. You decide the prices, the VAT, the terms and what you promise. EasyM8 calculates with the quantities and rates you enter and does not measure anything itself. So always check a quote before you send it.

EasyM8 is not a party to agreements or arrangements between your company and your customers.

If you quote to consumers, consumer rules apply. For a contract concluded at a distance or away from your business premises, you must inform your customer about the right of withdrawal, where it applies, before they accept the quote. If you start work during the withdrawal period, additional requirements may apply, such as an express request from your customer. Attaching general terms alone is not always enough for this. EasyM8 does not provide this statutory information automatically and has no mechanism for your customer to consent to an earlier start.

What is not allowed

Do not use EasyM8 to:

• send spam or other unsolicited messages;
• do anything that is contrary to the law or to the rights of others;
• circumvent security or seek access to data that is not yours;
• overload EasyM8, for example with automated requests or accounts created in bulk.

In the event of misuse, we may restrict your access or block your account.

Feedback

We would love to hear what could be better. You send feedback through Feedback in the EasyM8 menu. We may use feedback you give us to improve EasyM8. You receive no compensation for it. Do not include customer data or other sensitive information.

Warranties and liability

EasyM8 is a free beta version and is provided as is. We give no guarantee that it works without errors or is suitable for your purpose. So during the beta, do not use EasyM8 as the only place for information you do not want to lose.

To the extent permitted by law, EasyM8 is not liable for damage caused solely by incorrect input by users, deliberate deletion by an authorised user or failure to keep data that your company must keep itself.

This limitation does not exclude any liability that cannot be excluded under mandatory law and does not apply to EasyM8's own shortcomings that can legally be attributed to EasyM8. Our obligations under the GDPR and in the field of security and data processing continue to apply.

Stopping

You can stop using EasyM8 at any time. You delete your personal account yourself, through Settings → Account → Delete personal account or, without a company, through Account settings. With an ordinary personal deletion, your login and your membership disappear; the company data is kept. If you only want to stop belonging to a company, choose Leave company: your personal account and the company data continue to exist. As the only owner, you cannot leave the company.

Only an owner can choose Delete company. This removes the company, the company data and the files in our storage; all personal accounts continue to exist. If you are the only owner and there are other active team members, you first appoint another owner or delete the company separately before you delete your personal account. With that separate company deletion, you wait until it has been completed.

If you are an owner and the only active team member, you can delete your account and company together through Delete personal account. Pending invitations do not count as team members and lapse when the company is deleted. You confirm one request with your current password. First the company and the files disappear; after confirmed completion, your personal account and login follow automatically, without a second request or password check. Until both parts have been completed, you cannot start a new company or accept invitations. The separate Delete company button keeps your personal account.

You confirm a deletion with your current password. A confirmed deletion request cannot be withdrawn. Completion can take time; EasyM8 automatically tries again if it does not succeed straight away, and sometimes a manual check is needed. Quote links stop working after a company deletion. EasyM8 cannot retrieve emails, PDFs and attachments that recipients already have. What happens to your data is described in the privacy notice.

Before a permanent deletion, make sure yourself that information that is important legally or for your business is kept outside EasyM8, using the options the product offers. Your company remains responsible for its own retention obligations.

A permanent job or company deletion cannot be undone through EasyM8. We do not guarantee individual recovery. The technical deletion can take time. Information may remain in logs and backups in accordance with the separate retention rules; they are not a service for individual recovery. More about this is in the privacy notice.

EasyM8 cannot retrieve what your customers have already received from you, such as sent quotes, emails and documents.

EasyM8 is free during the beta, so there is no subscription to cancel and nothing is charged.

We may change or end the beta.

Changes and contact

We may change these terms. The date at the top identifies the content revision, not the first publication of the English translation.

These terms of use are available in Dutch and English. If their meaning differs, the Dutch version prevails to the extent permitted by law.

Questions about these terms? Email contact@werklik.nl.